RFP: Landscaping and Grounds Maintenance Services
For complete details regarding this this Request for Proposal, contact Carol Ruffin, Finance Director, Rocky Mount Housing Authority; email to cruffin@rm-ha.org.
The Rocky Mount Housing Authority, a recipient of federal assistance through the U.S. Department of Housing and Urban Development (HUD), seeks proposals, in accordance with 24 CPR 200.317- 200.326, for the procurement of a Landscape and Grounds Maintenance Contract for its public housing developments.
Qualified contractors are invited to submit a proposal no later than Friday November 22, 2024 @ 3:00 PM at 1065 Pinehurst Drive.
Complete details of this Request for Proposals may be obtained by contacting Carol Ruffin, Finance Director, Rocky Mount Housing Authority; email to cruffin@rm-ha.org.
The RMHA is an equal opportunity agency. The RMHA solicits and encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation in all its contracts.
Proposals should be submitted to Rocky Mount Housing Authority, Attention Carol Ruffin, P.O. Box 4717, Rocky Mount, NC 27801, no later than Friday November 22, 2024. Proposals must be clearly marked "Landscape and Grounds Maintenance Services", Carol Ruffin, Finance Director.
Executive Summary:
The Rocky Mount Housing Authority and its Affiliates (the Owner) own occupied parcels throughout the City of Rocky Mount.
The objective of the mowing, landscape and grounds maintenance contract is to maintain the landscape and grounds in a weed-free environment where the grass is cut and edged with the clippings removed from the sidewalks and the shrubs are neatly trimmed. The Owner anticipates the award of a three (3) year contract with an opportunity to renew two (2) additional consecutive years based on performance and price. RMHA reserves the right to select several different contractors.
If you have questions regarding this solicitation, please contact the Finance Director, Carol Ruffin, at 252.450.3534. Respondents are encouraged to visit the properties prior to submitting bids. A property tour is scheduled for Tuesday November 12, 2024, directly after the Pre-Bidders Meeting.
A pre-service/pre-contract execution meeting is required with the site property manager and designated maintenance staff to discuss Owner's expectations.
Scope of Work:
The Contractor is to provide all labor, materials, and equipment necessary to successfully complete the mowing, landscape, and grounds maintenance specifications for all the Owner's property. Scheduled mowing is to be conducted between 8:30 AM - 5:00 PM Monday through Friday. Each development and/or individual properties are to be completed in no more than 48 hours.
- The Owner hereby requests bids for services at four (4) developments, and the Central Office. The Owner reserves the right to specify which developments and/or individual properties to services and how often.
- The term of service will be for one year and a minimum of 25 mowing and lawn services per community and for the office locations. The Owner specifically reserves the right to increase or decrease the number of mowing at its sole option depending upon factors of funding levels, weather, and appearance.
Month - Minimum Number Of Cuts
*January - 2
*February - 2
March - 1
April - 3
May - 3
June - 3
July - 3
August - 3
September - 3
October - 2
*November - 2
*December - 2
*Contractor will also be responsible for pruning, removal of leaves, fallen limbs and other scope of work requirements. - Contractors must bid per AMP or community prices. Contractor must provide the cost to mow each community grounds upon verifying conditions affecting the work before bidding. The contracts will be awarded to the best-qualified and responsible bidder(s), providing the most advantageous proposal, in the best interest of the Owner. Contractors must provide evidence and display the ability to provide the services. Contractor must further adhere to the requirements/items listed in all sections of this RFP.