RFQ: Fee Accounting Services

For complete details regarding this this Request for Qualifications, contact Carol Ruffin, Finance Director, Rocky Mount Housing Authority; email to cruffin@rm-ha.org.

The Housing Authority of the City of Rocky Mount (RMHA), a recipient of federal assistance through the U.S. Department of Housing and Urban Development (HUD), hereby gives public notice of its intent to utilize a "competitive negotiation process", in accordance with 24 CFR 85.36, for procurement from qualified firms and/or individuals to provide technical support, assistance, system assessment, network design and installation, and training services to RMHA Staff involved in the operation of the Information Technology and Management Information Systems.

The minimum qualifications are: (a) the specialized knowledge of and previous experience with Federal, State, and local housing and development programs of the type and scope administered by the RMHA; (b) prior experience as a fee accountant/financial cnsultant to a Public Housing Authority (PHA); (c) licensed/registered as a CPA privileged to practice; (d) the ability to perform all of the required services on a most timely basis; and (e) the adequacy of technical and physical resources.

Qualified accounting firms are invited to submit a proposal for a fixed-rate professional services contract to the RMHA no later than November 22, 2024. Proposals will be evaluated, and the accountant whose proposal is most advantageous to the RMHA will be selected, subject to negotiation of fair and reasonable compensation.
Complete details of this Request for Quotations and other specified factors may be obtained by contacting: Carol Ruffin, Director of Finance/Compliance, Housing Authority of the City of Rocky Mount, 252-450-3534; email: CRuffin@rm-ha.org.

RMHA is an equal opportunity agency who solicits and encourages Minority Business Enterprises (MDE) and Women Business Enterprises (WBE) participation in all its contracts.

Proposals should be submitted to: Rocky Mount Housing Authority, Attention: Carol Ruffin, P.O. Box 4717, (1065 Pinehurst Drive) Rocky Mount, N.C. 27803, no later than 3:00 pm November 22,2024. Proposals must be sealed and clearly marked: "Fee Accounting Solicitation."

Instructions to Offerors for Non-Construction Contracts
Public and Indian Housing Programs

1. Offer Preparation and Submission:
   1. Offerors are expected to examine the statement of work and all instructions. Failure to do so will be at the offeror's risk.
   2. Each offeror shall furnish all the information required by the solicitation. Offerors must submit one original signature proposal and three copies. Offerors should retain an additional copy for their records). Original proposals must be signed, and the offeror's name typed or printed on the proposal and each continuation sheet which required the entry of information by the offeror. Erasures or other changes must be initiated by the person signing the bid. Proposals signed by an agent shall be accompanied by evidence of that agent's authority.
   3. All proposal documents shall be sealed in an envelope, which shall be clearly marked with the words "Fee Accounting Solicitation."
   4. Proposals submitted by facsimile (FAX) machine will not be considered.
   5. Proposals will not be publicly released but shall be kept confidential until the contract is awarded.
2. Explanations and Interpretations to Prospective Offerors:
   
   1. Any prospective offeror desiring an explanation or interpretation of the solicitation or of the statement of work must request it in writing soon enough to allow the RMHA time to provide a reply to all prospective offerors before the submission of their proposals. No oral explanation or interpretation will be provided to any offeror. Any information given a prospective offeror concerning this solicitation will be furnished promptly to all other prospective offerors as a written amendment to the solicitation if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors. Amendments will also be on file in the offices of the RMHA at least seven (7) days before the closing date. All offerors will be bound by such amendments, whether they are received by the offerors.
   2. Any information obtained by, or provided to, an offeror other than by formal amendments to the solicitation shall not constitute a change to the solicitation.
3. Responsibility of Prospective Contractor:
   1. The RMHA will award contracts only to responsible prospective contractors who can perform successfully under the terms and conditions of the proposed contract in determining the responsibility of an offeror, the RMHA will consider such matters as the offeror's:
      1. Integrity
      2. Compliance with public policy
      3. Record of past performance
      4. Financial and technical resources (including computer and technical equipment).
   2. Before a proposal is considered for award, the offeror may be requested by the RMHA to submit a statement or other documentation regarding any of the items in paragraph (a) above. Failure by the offeror to provide such additional information shall render the offeror ineligible for award.